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Nov 27, 2020

Staffing your first contract win

Time to read: 4 min

What’s in it for you: Winning your first contract is the passage from having a concept to having a real company. But figuring out how to deliver on that contract while protecting you and your family requires careful preparation.

Is it worth reading: If you want to minimize risk to you and the people who depend on you while delivering on your first contract then yes.

Content

  • The first-win typical scenario
  • The tension
  • The pros and cons of different ways to staff your first contract

The first-win typical scenario

Here’s the scenario, you win your first contract, probably as a sub to a prime vendor, and let’s say it is for two people for six months of work.  So what does that mean:

  • You need to deliver 80 hours of work each week in support of the contract
  • You will need to provide some amount of management and administrative support to the people doing the work (e.g. payroll and benefits)
  • The prime likely used your resume as part of the proposal to the customer.  So the prime, and the government customer probably expect that you will be directly involved.

And most likely you are working a day job that is paying the mortgage and providing for your family

The tension

The key tension is whether to leave your day job.  

  • If you stay at your day job can you still deliver on the work (find the people to hire, manage them, make the prime comfortable that you aren’t there full time)
  • If you quit your day job what are you going to do when the contract ends?

 

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The pros and cons of different ways to handle this:

Option

Pros

Cons

Staff yourself full time

  • You get paid a salary
  • You build relationships with the prime and customer
  • You are there to manage the work
  • You are leaving a steady paycheck
  • Once this contract ends you may not have more work
  • Exposes you and your family to a lot of risk

Split the work with a partner and go part-time at your current job

  • You get some salary
  • Keeps you connected to the work
  • You keep some safety net/connection to your current job
  • You have to have a partner you trust
  • Your prime and government customer have to be ok with it
  • Scheduling conflicts become very challenging very fast
  • Typically requires that you work remote for either the day job or the contract, or preferably both

Split the work with a partner, do all the contract work during nights and weekends, stay full time on your day job

  • You get some salary
  • Keeps you a little connected to the work
  • You keep more safety net/connection to your current job
  • The logistics of this are very challenging
  • Almost never works if you are more than 20% committed to a project

Hire someone full time

  • You keep the security and optionality of your current job
  • You make some money on the profit from your contract
  • You typically make the least amount of money on the contract (most of it goes to the person you hired)
  • The person you hired is building the customer and partner relationships more than you
  • You have to totally trust the person you hired



I know this is a tough decision but if in doubt I highly recommend trying to keep your day job, at least part-time for as long as you can (I’ve seen people with four active government contracts who were still working full time at their day jobs and managing the contracts at night).  

 

 


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Topics: Government Contracting